Constitution

Season 2024/25

1.1      Name:

The Club shall be called RNAS Culdrose Football Club.

1.2      Objects:

The objects of the club shall be to provide facilities, promote the game of Association Football, to arrange matches and social activities for its members and community participation in the same.

1.3 Status of Rules:

These rules (The “club rules”) form a binding agreement between each member of the club.

1.4 Rules and Regulations:

a)  The members of the club shall exercise their rights, powers, and duties and shall, where appropriate, use their best endeavours to ensure that others conduct themselves so that the business and affairs of the club are carried out in accordance with the Rules and Regulations of the Football Association Limited (“The FA”) to which the club is affiliated, Cornwall County Football Association to which the Club is affiliated (“CCFA”) and competitions in which the club participates, for the time being in force.

b)  No alteration to the Club Rules shall be effective without prior written approval by the parent County Association.  The FA and Parent County Association reserve the right to approve any proposed changes to the Club Rules.

c) The Club will also abide by The FA’s Child Protection Policies, Social Media Procedures,

Respect Codes of Conduct and the Equality Policy as shall be in place from time to time.

1.5 Club Membership:

a)  The members of the Club from time to time shall be those persons listed in the register of members (“Membership Register”) which shall be maintained by the Club or Registration Secretary.

b) Any person who wishes to be a member must be registered with the club as a player, parent

guardian, coach or non-coach volunteer on FA Whole Game System .

c) Election to membership shall be at the discretion of the Club Committee and granted in accordanc

with the anti-discrimination and equality policies which are in place from time to time.  An appeal against refusal may be made to the Club Committee in accordance with the complaint’s procedure in place from time to time.  Membership shall become effective upon an applicant’s name being entered in the Membership Register.

d) In the event of a member’s expulsion, his or her name shall be removed from the Membership

Register.

e)  For the purposes of these Rules, the term “Member” shall be a playing Member, being an individual who has successfully applied to join the Club in a playing capacity or his/her parent(s) or legal guardian. The annual fee referred to in (1.6) shall be payable only in respect of a playing Member. The parent(s) or legal guardian of a playing Member shall be treated as acting for the playing Member as regards attendance at an AGM, SGM or at Club Committee/Executive Committee meetings.

f)  The FA and Parent County Association shall be given access to the Membership Register on demand.

1.6 Annual Registration Fee:

a) An Annual fee payable by each member shall be determined from time to time by the Club

Committee and set at a level that will not pose a significant obstacle to community participation. 

b) Any fee shall be payable on a successful application for membership and annually by each member.  Fees shall not be repayable.

c) The Club Committee shall have the authority to levy further subscriptions from the members as are

reasonably necessary to fulfil the objects of the Club.

d) All registration fees are to be paid by the start of the playing season or alternative date determined by the Club Committee.

e) If squad numbers are at maximum then a pay per train only fee will be offered to the member.  This is to be determined from time to time by the Club Committee and set at a level that will not pose a significant threat to community participation.  Any fees will be deducted from the annual fee if a subsequent squad place becomes available.

1.7 Resignation, Suspension & Expulsion:

a)  A member shall cease to be a member of the Club if, and from the date on which, he/she gives notice to the Club Committee of his/her resignation.  A member whose registration fee is not paid in full by the start of the playing season or date determined by the Club Committee shall not be registered as a playing member of the relevant squad until membership is paid.

b)  The Club Committee shall have the power to expel a member when, in its opinion, it would not be in the interests of the Club for them to remain a member.  An appeal against such a decision may be made to the Club Committee in accordance with the Complaints Procedure in force from time to time.

c)  A member who resigns or is expelled shall not be entitled to claim any, or a share of any, of the income and assets of the Club (“Club Property”).

1.8 Club Committee:

a) The Club Officers will consist of the following: 

i) Chairperson

ii) Vice-Chair / Youth Chair

iii) Club Secretary

iv) Registration Secretary

v)       Treasurer

vi)      Youth Treasurer

vii)    Welfare Officer

viii)   Bar Manager

ix)      Coach Mentor

x)       Parent’s Representative

xi)      Kit Co-ordinator

xii)     Pitch Co-ordinator

xiii)    Fundraising Officer

xiv)  Standing Members  (Maximum of 4)

b) These Club Officers will be elected at the Annual General Meeting (AGM) and be known collectively as the Club Committee.  The Club Committee will meet at least 4 times a year.  The Club Committee shall from time to time include additional special members appointed for set periods in order to assist with specific tasks and projects.

c) Each Club Officer shall hold office from the date of appointment until the next Annual General Meeting (“AGM”) unless otherwise resolved at a Special General Meeting (“SGM”).  One person may hold no more than three positions of Club Officer at any time. 

d) The Club Committee shall be responsible for the management of all affairs at the Club.  Decisions of the Club Committee shall be made by a simple majority of those attending the meeting.  The Chairperson of the Club Committee meeting shall have a casting vote in the event of a tie.  Meetings of the Club Committee shall be chaired by the Chairperson, Vice-Chairperson or in their absence the Registration Secretary.  The quorum for the transaction of business of the Club Committee shall be three.

e) Decisions of the Club Committee meetings shall be made available within seven days of the meeting taking place.  They shall be entered into the Minute Book of the Club to be maintained by the Registrations Secretary.

f) Any member of the Club Committee may call a meeting of the Club Committee by giving not less than 7 days’ notice to all members of the Club Committee.

g) An outgoing member of the Club Committee may be re-elected. Any vacancy on the Club Committee which arises between the AGM’s shall be filled by a member proposed by one and seconded by another of the remaining Club Committee members and approved by a simple majority of the remaining Club Committee members.  An SGM is to be called in accordance with 1.9(c) and (d).

h) Any members can attend meetings of the Club Committee by advising the Chairperson of the Club Committee in advance that they wish to attend. Members may not vote at Club Committee meetings.

i) Save as provided for in the Rules and Regulations of the Football Association and the Parent Association, the Club Committee shall have the power to decide all questions and disputes arising in respect of any issue concerning the Club Rules.

j) The position of a Club Officer shall be vacated if such person is subject to a decision of the FA that such person be suspended from holding office or taking part in any football activity relating to the administration or management of a football club.

1.9 Annual & Special General Meetings:

a) An AGM shall be held in each year to:

i) Receive a report of the activities of the Club the previous year.

ii) Receive a report of the Club’s finances over the previous year.

iii) Elect the Officers of the Club Committee.

iv) Consider any other business.

b) Nominations for the election of the Club Committee as Club Officers shall be made in writing by the proposer and seconder both of whom must be existing members of the Club, to the Club/Youth Secretary no less than 7 days before the AGM. Notice of any resolution to be proposed at the AGM shall be given in writing to the Club/Youth Secretary not less than 21 days before the meeting.

(c) A Special General Meeting (SGM) may be called at any time by the Club Committee and shall be called within 21 days of the receipt by the Club/Youth Secretary of a requisition in writing signed by not less than 5 members stating the purposes for which the meeting is required, and resolutions proposed. Business at an SGM may be business that may be transacted at an AGM.

(d) The Club/Youth Secretary shall send to each member written notice of the date of an AGM and/or an SGM together with the resolutions to be proposed at least 14 days before the meeting.

(e) The quorum for an AGM or SGM shall be 4 members.

(f) The Chairperson or in his absence a member selected by the Club Committee shall take the chair. Each member shall have one vote and resolutions shall be passed by a simple majority. In the event of an equality of votes the Chairman of the meeting shall have a casting vote.

(g) The Club/Youth Secretary, or in their absence a member of the Club Committee shall enter minutes of AGM’s or SGM’s into the minute book of the Club.

1.10 Club Teams:

a) At the AGM, the Club Committee shall ratify the club teams list as registered by the Club Secretary to the County FA and Respective Leagues along with the names of the Management teams responsible for managing the affairs of the team .

b) The club colours for the team shall be Sky Blue shirts, Navy Blue shorts and Navy Blue Socks. For the second kit of Red Shirts, Navy Blue Shorts and Navy Blue Socks unless otherwise determined by the Club Committee. Team shirts shall bear the Club Crest, England Football Accredited Club logo and Nike Partner Club logo and may promote an approved sponsors logo.

c)  No team shall purchase or wear a kit that has not been sanctioned by the Club Committee.

1.11 Club Finances:

a) The Club shall hold two bank accounts opened and maintained in the name of the Club.  These are to be called “Culdrose Youth Club”, “Football Club (CAF Sub-Fund)”. Designated account signatories for the Youth account shall be the Youth Chairperson, Kit Representative and Treasurer.  All monies payable to the Club shall be received by the Club or Youth Treasurer and deposited in the designated account.  No transaction greater than £150 shall be made without the transaction being authorised by a decision of the Club Committee.

b) The Club Property shall be applied only in the furtherance of the objects of the Club.  The distribution of profits or proceeds arising from the sale of Club Property is prohibited.

c) The Club Committee shall have the power to authorise the payment of remuneration and expenses to any member of the Club (although a Club shall not remunerate a member for playing) and to any other persons for services rendered to the Club.

d) The Club may provide sporting and related sporting social facilities, sporting equipment, coaching, courses, insurance cover, medical treatment, away match expenses, post-match refreshments and other ordinary benefits of Community Amateur Sports Clubs as provided for in the Finance Act 2002.

e) The Club may also in connection with the sports purposes of the Club:

i) Sell and supply food, drink and related sports clothing and equipment.

ii) Employ members (although not for playing) and remunerate them for goods or services, on fair terms set by the Club Committee without the person concerned being present.

iii) Pay for reasonable hospitality for visiting teams and guests.

iv) Indemnify the Club Committee and members acting properly in the course of the running of the Club against any liability incurred in the proper running of the Club (but only to the extent of its assets).

f) The Club shall keep accounting records for recording the fact and nature of all payments and receipts so as to disclose, with reasonable accuracy, at any time, the financial position, including the assets and liabilities of the Club.  The Club must retain its accounting records for a minimum of six years.

g) The Club shall prepare an annual “Financial Statement”, in such format as shall be available for the FA from time to time.  The Financial Statement shall be verified by an independent, appropriately qualified accountant and shall be approved by members at a General Meeting.  A copy of any Financial Statement shall, on demand, be forwarded to the FA.

h) The Club Property, other than the Club Accounts, shall be vested in not less than two and no more than four custodians, one of whom shall be the Treasurer (“The Custodians”), who shall deal with the Club Property as directed by the decision of the Club Committee and entry in the Minute Book shall be conclusive evidence of such a decision.

i) The Custodians shall be appointed by the Club in a General Meeting and shall hold office until death or resignation unless removed by a resolution passed at a General Meeting.

j) On their removal or resignation, a Custodian shall execute a conveyance in such form as is published by the FA from time to time or the existing Custodians as directed by the Club Committee.  The Club shall, on request, make a copy of all conveyance available to the FA.  On the death of a Custodian, any Club Property vested in them shall vest automatically in the surviving Custodians.  If there is only one surviving Custodian, an SGM shall be convened as soon as possible to appoint another Custodian.

k) The Custodians shall be entitled to an indemnity out of the Club Property for all expenses and other liabilities reasonably incurred by them carrying out their duties.

1.12 Dissolution:

a) A resolution to dissolve the Club shall only be proposed at a General Meeting and shall be carried by a majority of at least three-quarters of members present.

b) The dissolution shall take effect from the date of the resolution and the members of the Club Committee shall be responsible for the winding up of the assets and liabilities of the Club.

c) Any surplus assets remaining after discharge of the debts and liabilities of the Club shall be transferred iaw Service Regulations or Sports Clubs and Encroachments and where applicable out with the above, to another Club, a Competition, Parent County Association or the FA for use by them for related community sports.

Chairman Signature

 Signed on Original

Cdr Andrew Plenty

Club Secretary Signature

Signed on Original

Lt Cdr Terry Griffin